Charter Bus Rentals Cary, North Carolina

Charter bus rentals in Cary typically cost between $197–$519 per hour or $1,600–$3,800 per day depending on vehicle size, trip length, and other factors. Minibuses (18–25 passengers) are generally less expensive than full-size coaches (up to 56 passengers). For exact pricing, call Cary Coach Bus Service anytime at 984-378-1200.

Here are four real-world examples of recent Cary charter bus rental quotes to help you understand what to expect:

• Example 1: A corporate group of 40 employees needed transportation from Cary to a two-day conference in downtown Charlotte. They booked a 56-passenger charter bus for a 2-day, 320-mile round trip. Their quote came to $4,200, plus a 15% driver gratuity ($630), for a total of $4,830.
• Example 2: A local high school baseball team with 18 players, 4 coaches, and equipment required a minibus to the state playoffs in Greensboro. They rented a 25-passenger minibus for a one-day, 150-mile round trip at $2,100, plus a 10% tip ($210), totaling $2,310.
• Example 3: A Cary church organized a weekend retreat to Asheville for 30 members. They booked a 35-passenger shuttle bus for a 3-day, 500-mile trip at $5,700, including a 12% gratuity ($684), bringing the final cost to $6,384.
• Example 4: A wedding party needed guest shuttles between hotels and a venue in downtown Raleigh. They reserved two 20-passenger minibuses for a 6-hour local package at $1,800, plus a 15% tip ($270), for a total of $2,070.

These examples show how pricing varies based on vehicle size, trip duration, mileage, and gratuity. Multi-day and longer-distance trips will cost more, while local and single-day rentals are more affordable. Always request a detailed quote upfront to understand your exact costs.

Several factors influence the cost of renting a charter bus in Cary, including the size of the vehicle, the length and duration of the trip, the time of year, and current demand. Additional expenses like tolls, parking fees, and driver accommodations are not included in the base price. Local events such as NC State football games, PNC Arena concerts, and major festivals can also affect availability and pricing.

Yes, we provide fully ADA-accessible and wheelchair-friendly charter buses in Cary upon request. Please let us know your accessibility needs when booking, and we will supply a vehicle equipped with lifts, securement areas, and other necessary features at no additional cost. Call 984-378-1200 for details.

Cary Coach Bus Service provides charter bus rentals in Cary for every type of group and event, including corporate shuttles to RTP, wedding transportation to venues like The Matthews House, school field trips to local universities, athletic team travel, airport transfers to RDU, and private outings to concerts, festivals, and more. If you have somewhere to be, count on us to get you there!

We offer minibuses seating 18–25 passengers and full-size charter buses accommodating up to 56 passengers. Available models include Ford E450/Econoline, Grech Motors (EG40, EG22), Mercedes-Benz Sprinter, and larger coaches from Prevost, MCI, Van Hool, and Temsa. We also run cutaway chassis options like the Starcraft AllStar and ElDorado Aerotech. All vehicles can be configured with forward-facing or perimeter seating.

Amenity packages vary by vehicle but commonly include reclining seats, dual USB/power outlets at every row, Wi-Fi and 4G/5G cellular connectivity, 4–6 video monitors with DVD/Blu-ray playback, Bluetooth audio, PA system with wireless microphones, LED accent lighting, rear luggage compartment, and additional storage. Full-size coaches add underfloor baggage bays, onboard restrooms with sink, galley prep area, and upgraded sound systems. Custom branding and exterior graphics are available.

You should book your charter bus at least 4-6 weeks in advance to secure the best availability and pricing. If your trip falls during a busy season—such as spring weddings, school field trips, or around major events like Dreamville Festival, NC State football games, or IBMA Bluegrass Live—you may need to reserve your vehicle even earlier. Last-minute bookings are possible if vehicles are available, but planning ahead ensures you get the exact bus you want at the lowest rate.

Getting a quote is fast and easy! Simply call our 24/7 reservations team at 984-378-1200 or use the online form on our website to request pricing. Once you provide your trip details (dates, pickup location, destination, passenger count), we’ll generate an instant quote with exact rates and vehicle options. You can compare packages, select the best option for your group, and confirm your reservation—all in just minutes. Need multiple vehicles or have a complex itinerary? Our experts will customize a solution that fits your schedule and budget. Contact us anytime for friendly, professional assistance and get the answers you need right away.

Your quote includes the base rental fee for the vehicle and driver only. Additional expenses such as tolls, driver accommodations, cleaning fees, and parking passes are not included and will be billed separately. For example, parking passes at local stadiums like Carter-Finley Stadium in Raleigh can cost $20–$40 per vehicle, while venues like Red Hat Amphitheater charge $30–$50 for oversized vehicle parking. Please contact our office for specific rates and policies regarding additional fees.

You can easily book a bus from Cary Coach Bus Service by calling our reservation specialists anytime at 984-378-1200 or using the online quote tool on our website. Once you receive your quote and select your vehicle, you’ll sign an electronic contract and pay a deposit to secure your reservation. The balance is due before your trip date. Our team is available 24/7 to answer questions, provide pricing, and help you find the perfect bus for your needs.

Cary Coach Bus Service serves all of Cary, Raleigh, Durham, Chapel Hill, and surrounding areas across Wake County and the Research Triangle. We provide local and long-distance charter bus service to any destination in North Carolina or out-of-state, including Charlotte, Greensboro, Wilmington, Asheville, Washington DC, Atlanta, and more. No matter where you need to go, we have the vehicles and expertise to get you there.